Process Management (PCM)

(Approval of the Process control management indicates an understanding of the purpose and content described in this deliverable. By signing this deliverable, each individual agrees on proposed subsystems roles and business logic it is responsible for.)

Document Revision History

1. Introduction

Process Management refers to aligning processes with an organization’s strategic goals, designing and implementing process architectures, establishing process measurement systems that align with organizational goals, and educating and organizing managers so that they will manage processes effectively.

2. Purpose and Goals

Purpose and Goals of the process management can be categorized into two way,

• Business Process Management purpose and Goals: Business process management is extremely important. Departments like the HR, Publishing, Finance, and Sales process large amounts of information and are in constant need of analyzing and improving their data. BPM follows a process; design, analyze, improve, monitor and optimize. The main goal of managing is to;
  • Combine information for timely easy access, analysis, and improvement.
  • Automatically synchronize information fed into the system.
  • Design customized digital models for the process of unique scenarios.
  • Keep track of all employees and enforce changes you make to the system.
  • The system will alert of existing loopholes and inefficiencies since it also keeps track of the processes.
• Project Process Management purpose and Goals: Project Process management is important for the betterment of the project. At Enovate IT outsourcing PPM (Project Process Management) follows the CMMI Process. The main goal of this process is,
  • To achieve effective outputs of the project
  • To keep track of the project cycles
  • To record or keep evidence of project process
  • To find out the inefficiencies of the project and try to resolve it.
  • To improve and boost the skills of resources

3. Scope

Scope of the process management includes,

• To Manage business process management
• To Manage project process management

4. Policies

• The process being designed for the Enovate IT Organization
• should be documented and approved by the higher management.
• The process is written or updated and should give benefits to the organization as well as resources.
• The written language must be English and easy to understand.
• The big changes in the process should be noted in order to see before and after changes.
• Issue management related to process management should be handled on priority and carefully.

5. Work Products

A work product may begin as an analysis made during the development of a project, creating a type of proposal for the project that a company cannot deliver until the project has received approval. Companies use work products to provide information to current stakeholders and potential investors. Types of information available in a work product might include prototypes, presentations, recorded discussions, diagrams and status reports. The organization can also use the work product as a source of information while the project progresses.

The work product of the Enovate for Requirement Development Management is,

• Issue Management Log
• Comparison Charts(Before and After)
• Appraisal findings
• Process Improvement Plan

6. Process Management Guideline

Before understanding guidelines, one should understand “Why”, Why is it required? Mostly in the organization resources do things or follow procedures because they have asked to cooperate with it without explaining things but if the person has the knowledge why is it required and what benefits it gives to the organization and resource will help them to follow the procedure very easy and not as a burden.

SEPG Group (Software Engineering Process Group)

A Software Engineering Process Group (SEPG) is an organization's focal point for software process improvement activities. These individuals perform assessments of organizational capability, develop plans to implement needed improvements, coordinate the implementation of those plans, and measure the effectiveness of these efforts. Successful SEPGs require specialized skills and knowledge of many areas outside traditional software engineering.

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    A[Identifying] --> B[Planning]
    B --> C["Organising (Executing)"]
    C --> D["Directing, Controlling"]
    D --> E[Reporting]

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• Identifying
  • Identification of the problem related to the process is the first step to the process improvement.
  • The SEPG group should Identify the problems, insufficiencies related to organization, process, resources and start planning to find solutions.
  • Issue Management Logs, Comparison Charts, Appraisal findings can help to identify the process.
• Planning
  • This is the time to do some brainstorming. There may be lots of room for creativity.
  • Separate the listing of options from the evaluation of the options.
  • Plan to evaluate selected options
• Organizing, Evaluating
  • Evaluate the options, solutions as per plans.
  • Solution Evaluation includes the processes to validate a full solution or a segment of a solution that is about to be or has already been implemented. Evaluation determines how well a solution meets the business needs expressed by stakeholders, including delivering value to the customer.
• Directing, Controlling
  • The objective of control as a concept and process is to help motivate and direct employees in their roles. Understanding managerial control processes and systems are essential for the long- term effectiveness of an organization. Without enough control systems in place, confusion and chaos can overwhelm an organization
  • Control is a management process to aim at achieving defined goals within an established timetable, and comprises of three components:
    • Setting standards
    • Measuring actual performance, and
    • Taking corrective action.
• Verification, Validation, and Reporting
  • Verifications are an important aspect of process management
  • Periodic reviews should be conducted to verify the process for validity
  • Review reports can be useful for identification and findings.

SWOT (Strength, Weakness, Opportunities, Threats) Analysis

• SWOT Analysis will help us to understand where we stand and what we have to do.
  • Strengths and weaknesses are internal to the company (think: reputation, patents, location). You can change them over time but not without some work.
  • Opportunities and Threats are external (think: suppliers, competitors, prices)—they are out there in the market, happening whether you like it or not. You can’t change them.

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• Qualities that separate you
• Skilled, knowledgeable staff
• Tangible assets (IP, capital)"]
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    columns 1
    WE_Title["WEAKNESSES"]
    WE_List["• Things your company lacks
• Competitors do better
• Resource limitations
• Unclear unique selling proposition"]
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  block:OP:1
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    OP_Title["OPPORTUNITIES"]
    OP_List["• Underserved markets
• Few competitors in area
• Emerging need for products
• Press/media coverage"]
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    columns 1
    TH_Title["THREATS"]
    TH_List["• Emerging competitors
• Changing regulatory environment
• Negative press/media coverage
• Changing customer attitudes"]
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Process Tailoring

• SEPG group will be responsible for tailoring CMMI procedure according to project needs and circumstances.
• Some generic examples where we can tailor the process,
  • When the Project is internal Product
  • For Support Projects
  • Work divided projects like frontend at enovate and backend at third party or vice versa.
• SEPG group will be responsible to decide the measurements for tailored procedure
• Checklist and Audits will be done as per tailored Plan

7. Records of PCM

8. Roles and Responsibility

9. Skills Required

10. Verification and Validation

• Twice in a year SWOT analysis will be conducted
• Periodic reviews will be conducted for SEPG to check process improvement
• Periodic PQA audits will be conducted to see the process at the project as well as the organisation level

11.Entry and Exit Criteria

Entry Criteria

• SWOT Analysis
• Issue Management Log
• Comparison Charts
• Process Improvement Plan

Exit Criteria

• CMMI level 3 certificate
• Successfully Achieved Compliances reports

12. Acronyms and Abbreviation